A list of all personal data processing activities that a company needs to focus on when complying with the EU GDPR – it is filled out according to the Guidelines for Data Inventory and Processing Activities Mapping. There would be no way to hold anyone responsible for anything. Regarding how much information it should cover, minimum and concise information should be sufficient, resting in your capacity the decision of going more or less into detail. Records of processing activities are an accountability measure brought by Article 30 of the GDPR which requires businesses and organisations to document personal data flows that occur within the company. Unless you're a particularly large community or voluntary organisation (with more than 250 employees) you a required to document only your regular activities, as well as any processing of particularly sensitive information.. If a company does not maintain records of processing activities and/or does not provide a complete index to authorities, they are subject to fines according to Art. Some national supervisory authorities have issued their own version of the record of processing activities template. carried out on behalf of each controller; Same as for controllers, where possible you should also add a general description of the. Types of Activity Log Templates Below you can find a list of most common examples of our templates.. GDPR Processing Activities Register Template Posted on November 10, 2017 April 24, 2018 by Know Your Compliance Maintaining written ( including electronic) records of processing activities is a GDPR requirement under Article 30, applying to controllers & processors with 250+ employees ( and in limited cases , to those with fewer than 250 persons). Here is an overview of all the data processing activities within our organisation, Derby Theatre and the Union of Students. organisations will benefit from maintaining their documentation electronically so they can easily add If there is an important event lined up in future, an activity log sheet can be extremely useful in planning the entire event. Documentation of processing activities – requirements ☐ If we are a controller for the personal data we process, we document all the applicable information under Article 30(1) of the GDPR. The GDPR requires a data processor to keep records of its activities. GDPR Article 30 requires companies to keep an... Data Protection Authorities (DPA) Data Protection Authorities (DPA) are independent public authorities that supervise, through investigative and corrective powers, the... What is a DPA? Use this tool to formally document your processing activities. The first template is the records of processing activities of the Spanish data protection authority, which was made publicly available on their transparency portal in 2018. Nonetheless, using or building on a recognised form is a guarantee that at least the structure of the record is going to be correct, whereas the content is something that depends completely on the processing activities that you carry out within your organisation, and the choice of one template or another does not help with that. If you ask me, I personally prefer the example of the AEPD because it leaves room for more information. , on the contrary, the choice to execute the record in one way or another belongs to you as a controller or processor. If someone is going on a diet in order to get in shape before a certain event, a food activity log template can help a lot in keeping the record. You can check it by clicking here. Other processing activities which are indeed “occasional”, do not need to be included in the record of processing activities, provided they are unlikely to result in a risk to the right and freedoms of data subjects and do not involve special categories of data or personal data relating to … to the rights and freedoms of data subjects, or; Since these conditions are drafted alternatively in the GDPR, it seems very unlikely to qualify for this exception, therefore, In the records of processing activities you should list the, that you carry out within your company and provide, at least, t, Regarding how much information it should cover, minimum and concise information should be sufficient, resting in your capacity the decision of going more or less into detail. The Belgian Data Protection Authority (DPA) has published an excel template of the Register of processing activities. Maintaining a Record of Data Processing Activities under the GDPR This slide deck from Squire Patton Bogs Partner Annette Demmel offers an overview of Article 30 of the GDPR, including examples of what a record of processing may look like, the information that must be included in processing records and when organizations are required to keep records. The Belgian Data Protection Authority recently published a template that can be used by organisations for meeting their Article 30 “Record of Processing Activities” obligation. 30 GDPR ... Konferenz der unabhängigen Datenschutzbehörden des Bundes und der Länder) recently published templates for the records of processing activities for controllers (Art. There is no template or standardised form of mandatory adoption, on the contrary, the choice to execute the record in one way or another belongs to you as a controller or processor. If yes then make and maintain a daily activity log by means of daily activity log template. The template is a voluntary tool for drawing up records of processing activities; its use is not mandatory. the processing is occasional, the processing does not include special categories of data as referred to in Article 9(1) or personal data relating to criminal convictions and offences referred to in Article 10 of the GDPR. Per processing activity that is identified, the record must indicate (as a minimum) the categories of data subjects involved, the categories of personal data processed, the location of the data (storage), the categories of recipients, the retention period and all measures taken with a view to limiting security threats. to whom you disclose or will disclose personal data, including recipients in third countries or international organisations; , stating the recipient and, in the event that you base any transfers in your compelling legitimate interests, the documentation of suitable safeguards; the pseudonymisation and encryption of personal data; the ability to ensure the ongoing confidentiality, integrity, availability and resilience of processing systems and services; the ability to restore the availability and access to personal data in a timely manner in the event of a physical or technical incident; a process for regularly testing, assessing and evaluating the effectiveness of technical and organisational measures for ensuring the security of the processing. The following guideline explains the terms and principles of the records of processing activities and … Without recordkeeping there would be no accountability for actions. Ideally, you should make a good description of each processing activity, as this will help you out on a later stage to analyse risks and, where required, carry out data protection impact assessments. This exception from the obligation to maintain the records can be used by companies or organisations that employ fewer than 250 employees, except where their processing: Since these conditions are drafted alternatively in the GDPR, it seems very unlikely to qualify for this exception, therefore most companies that are dealing with personal data will in practice, probably, have to maintain records of their processing activities. Your e-mail address is only used to send you our newsletter and information about the activities of GDPR Register. EU GDPR document template: Inventory of Processing Activities. Our records of processing activities enable transparency, data management, processing and for which the purpose (s). The information that controllers and processors must state in the record is described below. This total is, as a rule, only assessed by the authorities in exceptional cases. You can find both forms, Template of records of processing activities for controllers of the CNIL, The records template is available on the CNIL website in French, but for those of you who are interested and want to use it, I have translated it into, Go to the official CNIL template of records (French), CNIL template of records of processing activities – Translated into English, Go to the CNIL template of records translated into English, Go to the CNIL template of records translated into Spanish. Two examples from French ( CNIL ) and British ( ICO ) supervisory authorities have issued own..., provided that the information that controllers and processors must state in the manner they deem,. 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